Tag Archive for: Upgrade

6 Smart New Year’s Resolutions for Small Business Owners

/in

6 Smart New Year’s Resolutions for Small Business Owners

Original By Cheney Insurance

The start of a new year is a good time to reflect on how the past year went for your small business, both the wins and the losses. A thorough, honest review can help you plan for growth and success over the next 12 months.

Here are six New Year’s resolutions that can protect your business and help it thrive – regardless of what the new year brings.

1. Employ strong cybersecurity practices.

Data breaches and other cybercrimes are becoming increasingly common and costly. Here are some ways you can protect your business in the coming year:

  • Install antivirus software and antispyware on all company devices, and always download the latest updates
  • Train employees in cybersecurity principles
  • Change passwords regularly and don’t make them obvious
  • Back up your business data to an off-site location or cloud storage
  • Secure your Wi-Fi networks
  • Develop a cyber risk management plan

2. Develop a disaster plan.

Planning ahead for a disaster can mean the difference between staying in business and losing everything. And it’s one of the easiest ways to help ensure your business survives and recovers.

Sit down and really think about the kinds of disasters that are most likely to affect your business, whether it’s hurricanes, cyber threats, wildfires, earthquakes, tornadoes, labor strikes, or something else. Then, work through each scenario and figure out how you can minimize the potential damage – including transferring the risk via smart insurance strategies.

Before disaster strikes, review your insurance policy with your insurance professional. They can explain your deductibles, your coverage limits, and what you are and aren’t protected against.

3. Shield you and your business from mistakes.

In today’s litigious society, no one is safe from lawsuits. What you think is a simple mistake can be deemed a “wrongful act” and result in a lawsuit. A directors and officers liability (D&O) policy specifically provide coverage for a “wrongful act,” such as an actual or alleged error, misleading statement, neglect, or breach of duty.

Errors and omissions insurance (E&O) is another policy that can fill a gap in your commercial general liability policy. It provides coverage for service errors, contract performance disputes, and other professional liability issues.

4. Learn something new.

As a small business owner who wants to remain competitive, you need to continually expand your skillset and keep up with the latest tools, techniques, and technologies. This helps to enhance innovation and promote operational efficiency.

Seek out professional development opportunities online and in your community. Also, make sure a culture of continuous learning is encouraged at your business and passed along to all employees.

5. Give back.

Incorporate charitable giving into your business plan. It provides a sense of fulfillment and can also help promote your brand. You can give back in one of two ways: your time or your money.

Giving back shows you understand how your business fits into the broader community and highlights a commitment to improving that community for everyone. Consumers would much rather support a business that cares about the well-being of the local community than a company that simply offers services or products.

6. Schedule Inspections.

Start the new year off on the right foot, be sure to include inspections as part of your new year to be sure all of your operations in business are safe & functioning properly. Contact Fire Systems Professionals for our complete inspection services.

Be proactive

As your business’s needs change, so should your insurance.

As you ring in the new year, carve out some time to weigh the risks you and your business face if the unexpected happens. Then, be proactive and contact your trusted professionals at FSP to review your operation practices & safety plans.

7 Reasons Your Business Should Use CCTVs

/in

Info provided by vizocom.com

One of the most cost-effective ways to provide security in the workplace is with CCTV Security or Video Surveillance Systems. The highly advanced technology of modern security cameras allows businesses to lower costs and risks by protecting their assets with continuous and seamless monitoring of their facilities. These relatively inexpensive cameras have for the most part replaced expensive security guards while increasing the reliability and accountability to near 100% by providing real-time remote video surveillance.

Here are six reasons why CCTV systems are crucial and extremely necessary for businesses today:

  1. Reduce Cost and Risk

CCTV security systems prove themselves as the best investment as soon as they are installed. Full view of your premises and real-time recording as well as remote online access by owner/manager lowers the risk and prevents costly incidents such as burglary, fire, vandalism, etc.

 

  1. Prevent and Deter Crime

Criminals target buildings and facilities when they see there is no monitoring or watchdog. The very presence of CCTV cameras on an installation is enough to deter potential criminals and prevent their action at the outset. Similarly, by the sight of a safety hazard, employees can take the necessary action to reduce the risk and alleviate the source in the shortest possible time.

  1. Fool-Proof Coverage

A well-designed CCTV infrastructure is practically impenetrable and can provide 100% coverage. Multiple cameras keeping an eye on each other’s blind spots in addition to keeping an eye on the most vulnerable areas of the property, full monitoring is not hampered by human errors such as the guard being on shut-eye or being busy with something else. Remote online access as well as a recording of the events documents everything should it be needed by the police or judge.

  1. Keep Your Employees Honest

CCTV cameras on the outside prevent break-ins by outsiders, but if installed inside the facility to monitor sensitive materiel, goods, and assets, as well as vulnerable areas of a facility, it will prevent wrongdoing by company employees. Even if something happens, the recorded video will prevent wrong accusations and a lack of trust among all staff.

  1. Encourage Good Behavior

CCTV cameras help in creating discipline among employees and customers alike.  CCTV cameras encourage employees and buyers to be on their best behavior alike. It also gives customers a sense of security and safety as they know they are protected and gives them confidence in doing business with you.

  1. Prevent Safety Incidents

CCTV cameras can be installed in high-risk areas of a business facility or establishment. These high-risk and accident-prone areas include locations where fires can break out as well as locations where a potential danger to the building and personnel exists. Properly selected cameras can prevent potential damage because emergency measures can be taken immediately with careful monitoring.

 

  1. Assist Law Enforcement

CCTV recording of the scene of the crime, allows law enforcement agencies to use the footage and release photos and videos of the culprits to the public. A picture or a video record of the suspect can make a huge difference when it comes to making an arrest and getting dangerous criminals off the street.

So there you have it! We hope that we have enlightened you on the importance of CCTV Security Systems for your business. If you wish to know more about CCTV systems, contact FSP today!

4 Fire Prevention Tips for Your Business

/in

by Justin Metz

Reducing the risk of a potential fire at your business is one of the most important things you can do to help protect your customers, employees, and property.

The U.S. Fire Administration reports that more than 111,000 nonresidential building fires occurred in 2017. Those fires caused 1,200 injuries and more than $2.7 billion in damages. For business owners, these damages can extend beyond physical repairs. It could mean weeks, or even months, of lost revenue while your property is restored.

So what steps can you take to help ensure a crisis like this doesn’t happen at your business? Give these four tips a try:

1. CHECK POTENTIAL FIRE HAZARDS.

According to the American Red Cross, there are a number of common hazards in any home or business that are likely to be the source of a fire. Conduct a survey of your business and examine these potential problem areas:

  • Make sure machines and equipment are clean and well maintained.
  • Keep any combustible objects away from space heaters or furnaces.
  • Properly store flammables away in cabinets and away from ignition sources.
  • Check appliance cords and replace any broken connectors or cracked insulation.
  • Use only one extension cord for each power outlet.
  • Allow room behind any appliances to allow air to circulate and prevent overheating.

2. ENSURE YOU HAVE THE PROPER SAFETY EQUIPMENT.

Every business should have functioning fire extinguishers. But it’s also wise to consider smoke detectors, sprinklers, or a fire alarm. Remember, the life expectancy of a smoke detector is only 8-10 years.

Look into a specialized fire suppression system if your business has large operations or machinery that is capable of overheating; commercial cooking equipment; or especially flammable materials on site.

3. MAKE SURE YOUR EQUIPMENT IS UP TO DATE.

Did you know that fire extinguishers have a shelf life of between five and 15 years – even if there is no expiration date listed? Over time, these pieces of equipment can lose their pressure. So make sure your extinguisher is working properly by checking the pressure gauge every month. If the needle is in yellow or red, it may need to be repaired or replaced.

Be sure to replace your extinguisher if you notice any of these signs:

  • The hose or nozzle is cracked, ripped, or jammed.
  • The locking pin is unsealed or missing.
  • The handle is missing or unsteady.
  • The inspection sticker or service record is missing.

4. COMMUNICATE WITH YOUR STAFF.

Preparation is one of the most important elements of fire safety.  In a crisis, having an emergency plan is a critical element to successfully prevent injuries, loss of life, and property damage. To help keep your employees safe, be sure to regularly communicate your fire safety procedures.

  • Describe where they should go if evacuation is needed.
  • Explain how you will notify them of an emergency, whether it’s through voice communication or a sound like a bell, whistle, or horn.
  • Make sure your evacuation plans accommodate employees with disabilities, such as someone with hearing loss or who uses a wheelchair.
  • Provide training, such as fire drills, to practice your emergency plan.
  • Remind your employees not to store anything on stairways or along your fire escape routes.

As a business owner, you expect your insurance to be there when things go wrong. But did you know that Fire Systems Professionals is here to help you reduce risks in the first place?

Contact our team of experienced professionals with over 20+ years in the business can help your business remain up to date and safe from potential hazards. Click Here to get in touch with us today!

How The Weather Can Affect Your Business

/in

Weather significantly impacts businesses in different ways ranging from products, employees, customers to property. It is important for a business to stay prepared for challenging situations that could be caused by adverse weather conditions. All types of businesses can be directly or indirectly affected by bad and good weather. Below is a discussion of some of the ways your business can be affected by the weather.

By: IntelligentHQ

Effects on Customers

  • You have to know the behavior of your customers during different times of the year. This is not only important for the tourism industry but also local businesses. A good businessperson should know the impacts of weather on customer’s buying habits to optimize sales. A business should invest in extensive research as well as weather predictions to set prices and offers that meet the demands of consumers.
  • You should not only identify the impacts of weather to optimize current business operations but also predict future performance. If your business performs well in one season, there is no guarantee that the same will occur on the next one. Understanding the different types of growth helps you to prepare for undesirable weather fluctuations that may happen in the future.

Product Prices

  • The prices of most commodities fluctuate depending on weather conditions. For instance, businesses based on agricultural productions are directly affected by seasonal yields. Some raw materials are expensive when they are not easily available during certain weather conditions. If you understand and predict such fluctuations, it can help in your financial projections.
  • The energy industry is also significantly affected by the weather. For example, all businesses are affected by oil prices during certain seasons. During winter, there is a high demand for oil hence its high prices. Transportation becomes expensive as well as the cost of products being transported.

Employee Performance

  • The performance of employees is affected by weather conditions. During warm winter, layoffs do not happen frequently. If the weather is conducive and people are extremely active, a business requires to employ more staff to cater to the need of consumers. The increased number of workers means increased expenses in terms of wages and salaries. If you are not well prepared for the seasonal increase in demand, you will face employee shortage thus reduced profits.
  • The weather also plays a major role in scheduling. The consistency of business operations is determined by the way it prepares for weather fluctuations. Delays in weather could result in delayed projects and slow operations. Catching up the work that was supposed to be done could be expensive thus cutting down profits.

Destruction of Property

  • Weather could also be destructive to your business. Some of the adverse weather conditions that destroy property include floods, ice, storms, strong winds. Other hazards such as fire could result from bad weather. You have to assess risks and protect your business from such terrible situations. You may as well consider visiting WeatherStationAdvisor.com to learn more about the factors to consider when buying a personal weather station that could help you predict weather fluctuations.

As discussed above, weather plays a major role in determining the success of a business. As a business person, it is your duty to study seasonal fluctuations and come up with the most appropriate measures and plan of action to keep your business going and your customers and employees safe!

Does Your Business Have a Security Plan?

/in
Kim Zimmermann, BusinessNewsDaily Contributor

You probably won’t find many small businesses who have a head of security, but that does not mean they shouldn’t have a plan to prevent loss of property or even life in the event of a burglary or other event.

The most important asset are the lives and safety of all staff, experts agreed, but there are other things that need to be protected, including the physical assets and infrastructure of the business itself as well as stock and finished goods. This usually requires a business alarm system. Any security strategy needs to include protection for both the critical infrastructure, such as telecommunications and technology, as well as the intellectual property, including documents related to research and development.

“A small company faces both internal and external security risks,” said Niall Kelly, the CIO of Netwatch USA, a remote-visual-monitoring company. “Most importantly, however, it is essential that companies provide a risk-free and safe working environment for their employees.”

The best way to address security risks is to carry out a full company risk assessment analysis to identify the key areas of concern and determine the necessary procedures to take to secure all of the company’s assets, experts said.

“From an exposure point of view, the largest risks are being negligent in providing adequate protection to a company’s people,” said Mike Gauer, vice president of business development for Datawatch Systems, a managed security solutions provider for commercial office buildings. “‘Adequate’ is the operative word. What is ‘adequate’ in Toledo, Ohio, may be grossly inadequate in New York City. Accordingly, the goal is to strike the correct balance relative to the risks in a given demographic.”

 

How should a small business owner go about developing a security plan?

“A security plan is essential because it ensures the resulting security system is protecting the right vulnerabilities,” said David Gottlieb, director of marketing communications for Honeywell Security Group, a security equipment provider. “Generally speaking, a small business should first conduct an audit to determine those vulnerabilities. Once those vulnerabilities are identified, the right type of security system can be designed and installed.”

Gottlieb said that questions to ask could include:

  • Is the immediate neighborhood free of crime generators, including late-night social or retail establishments, etc.?
  • Are visitor entry points clearly identified?
  • Is the property designed in such a manner that visitors have to check in at an administrative office or desk before they can access other parts of the building?
  • Are exterior doors not used as designated entry points locked to prevent entry from the exterior?
  • Are all exterior windows easily locked?

The security plan needs to outline how the company’s sensitive data will be protected. “The No. 1 threat is not the bad guy or teenager hacking into your computer system, it is the physical loss of the machines where all of the data is stored,” said Matt Pahnke, senior manager of product marketing for the commercial business unit of NETGEAR, a networking and data-storage provider. He said there should be a clear plan for backing up data offsite, be it on a redundant drive or in the cloud.

Security plans should be flexible enough to cover internal as well as external thefts, experts said. “Do you have a code of conduct and/or employee manual that states how thefts will be handled?” said Annie Searle, principal, Annie Searle & Associates, a risk consulting firm. “Do you spend time explaining to employees what belongs to the company — i.e., intellectual property — and what is available for the benefit of the employee?”

Gauer added that many businesses of all sizes often neglect to outline the precautions to be taken by employees walking to their car if leaving work late at night.

Another area that doesn’t get a lot of attention is the disposal of computers and other devices. “Once these devices have outlived their usefulness, they are often thought of as fair game for employees,” said Kyle Marks, the founder of  Retire-IT, a company that manages the retirement, recycling and remarketing of unwanted computer equipment.

He suggested a reverse procurement process. “You wouldn’t accept a shipment of 99 computers when you were supposed to get 100,” he said. “You should have the same accounting for your computers as they go out the door, and make sure they are wiped clean of all sensitive information.”

Experts said business owners have to use technology to streamline the security checkpoints, especially when it comes to inventory management. “Any security plan has to include information on how you are managing and security your inventory, which can be greatly helped with the use of technology, but sometimes small business owners might want to take shortcuts or rely solely on paper records,” said Elijah Shaw, CEO of Icon Services Corp. “There are so many things that might be in any inventory that would have value on the black market.”

Small business owners can’t just develop the plan and store it away, said security experts. “Preparing for something like a robbery is essential because you want to practice your reaction,” Shaw said. “It is like a scary movie. Once you’ve seen it three or four times, it is no longer quite as scary.”

 

Prevent Fires Now. Commercial Electrical System Upgrade Signs.

/in

No matter how well your building’s electrical system was designed, there comes a time when an electrical upgrade is necessary. Upgrading your electrical system improves both the safety and utility of your building. If you find your electrical system no longer meets your needs, there are a few things to consider before contacting an electrician.

Signs You’re Due for an Electrical Upgrade

Many older buildings were designed when demand for electricity was lower. They were typically built with 60 or 120 amps and a few circuits for an entire commercial building. This was enough decades ago, but it isn’t enough to power the amount of electronics and machinery in use today. Nowadays, even small workshops require at least 200 amps.

One of the biggest signs you need an electrical upgrade is that there doesn’t seem to be enough power for everything. Your lights flicker or go out entirely when a large appliance or machine is turned on. Your equipment shuts itself off for no obvious reason. You have extension cords run between different circuits in attempt to balance the load.

You might also notice the breakers frequently trip when you try to run all the electrical equipment you need at once. You may find yourself carefully planning which equipment to use at what time in attempt to avoid tripping your breakers. Worse yet, your breakers fail and don’t trip when they should, allowing your equipment to overheat.

Safety issues are another indication your electrical system is in need of an upgrade. Check your electrical panel and wiring contacts for corrosion or other deterioration. Inspect your wiring for melted wires or melted wiring insulation. Damage like this means your building is at risk of an electrical fire. The need for surge protectors on nearly every outlet is another sign your safety could be at risk.

Even if you don’t have problems like these, consider an upgrade if you’re planning to renovate or bring in new equipment that will add to the load on your electrical system. This is especially true if you want to add air conditioning or electric heating.

Plan Ahead for Your Electrical Upgrade

Before you get in touch with an electrician, take some time to evaluate the electrical needs of your business. Make a list of the electrical appliances and equipment you currently use and any you’re planning to add, including lighting. If you’re existing lighting doesn’t allow you to work efficiently, consider upgrading to higher-voltage lighting or adding lights.

Note any areas where you’d like to have more electrical outlets, such as those where you’re currently relying on extension cords. Also consider whether you’ll be building any additions that will also need an electrical supply.

Your electrician will use this information as well as information gathered by inspecting your building to calculate your building’s total electrical load. If the only upgrade you need to your system is an additional circuit, your electrician may be able to accomplish this by adding a subpanel. This is only possible, however, when your main electrical panel already supplies enough power for the entire building and your wiring is in good condition.

Otherwise, the main electrical panel can be upgraded to provide 200 amps, 400 amps or even more if necessary.

Your electrician will need to open up sections of your walls to access your wiring, which means some noise and mess is unavoidable. Schedule your upgrade for a time when it won’t interfere with your ability to do business. While your electrician will do some basic cleanup, you’re responsible for patching and repainting your walls, so factor this into your budget.

October 30, 2020

–

Reference Source: Sobieski Services – www.sobieskiinc.com